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Virtual Billing Assist

Name: Virtual Billing Assist
Address: Atlanta, GA, US
Telephone: +14706166017

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11/05/2026

“Not medically necessary” because of the wording…

Your treatment can be perfect and still get denied.
I show you what’s missing — you add it if it’s in your chart.
Need help checking your wording? DM me WORDING.
Comment below and tell me what you think.

10/31/2026

Integrity in real life before revenue.

Stepped out to vote Friday morning, then straight to posting EOBs and verifications for my offices.

At VBA we’re not just a logo or just dental billers. We’re humans who show up - for our community and for our clients.

Out on Election Day? We got the office. Go vote with peace of mind! 🍑

10/28/2026

“We already have automated systems that verify.”

I’ve heard that line 47 times this year.
And every single office that said it was leaving over 5 figures on the table.

Let me tell you what I actually hear on these audit calls:

1. “Our front desk handles billing between patients.”
Translation: Phones are ringing, patients are waiting, while claims deny in the background.

2. “We just write off whatever insurance doesn’t pay.”
You didn’t write it off. You gave it away. Most of it wasn’t even contractual.

3. “Our collections are fine, we haven’t seen a dip.”
You haven’t seen a dip because you never compared what you produced vs. what you collected vs. what you adjusted. A slow leak doesn’t make noise until the tire is flat.

I’m not anti-automation or anti in-house billing. I’m anti excuses for not looking at the gap.

Which one does your office say the most?

Comment 1, 2, or 3 below share your own. 👇

10/28/2026

That’s a red flag insurance WILL take advantage of. She’s absolutely right! 🎥: Dr. Amrita Patel

Here are the 3 more red flags to watch for I am gifting with right now.

These will most likely trigger an audit and takebacks:

RED FLAG 1: Plug-and-play clinical notes. Every filling, every crown, same paragraph. Auditors call it cloned notes. If they all read the same, you can’t prove what you actually did.

🚩 RED FLAG 2: The missing or invalid signature. Typing “Dr. Smith” or just initialing JS won’t cut it. That is NOT a signature to insurance. If you didn’t use the real PMS signature feature, your note is considered unsigned. Doctor AND hygienist.

🚩 RED FLAG 3: Too many claims with missing attachments. X-rays, narratives, perio charting, SRP notes.
If you keep sending claims without them, you are flagging your own office.
They start looking at EVERYTHING.

🚩 RED FLAG 4: Incomplete treatment or unseated prosthesis reported. This one gets offices by surprise every time. There’s only 2 ways this triggers a full takeback.

Can you guess what they are?
Type your guess for red flag 🚩 4 in the comments. ⬇️

10/27/2026

They were billing under the wrong NPI the whole time.

I audited this office. Same error on every single claim. Rendering NPI in the billing provider box.

Since the addition of 2 partners— claims rejected / denied and 90 day aging doubled.

Here’s the fix I suggested:

• Billing provider is NOT the rendering provider by default - It should be the entity or the same as the group NPI registered with the insurance companies as the billing entity or provider.

If you’re a group —that’s your Type 2 Group NPI + Tax ID. That’s who gets paid.

• Rendering provider is the dentist who did the work - That’s your Type 1 individual NPI. That’s who gets credentialed and tied to the license.

• When you flip them, insurance denies you - They billed the rendering Type 1 as the billing provider. Payer said entity not found. Claim denied. Money stuck over 90.

Your PMS will let you do it wrong all day long then reject the claims.

It doesn’t check credentialing for you. Check your set up and fix who gets paid before you fix your codes.

Let me know your thoughts or Comment “audit” for info.
Got questions? I got you!

10/24/2026

POV: It’s Saturday and I’m still thinking about that audit.

Happy Saturday. Here’s the highlight of my work week:

I did an audit this week for a new office we’re about to onboard. And honestly — this is the part I look forward to the most. Not just finding the issue. But catching it before it got completely out of hand and the office loses hope.

The most gratifying part is going to be:

• Seeing that cloud lift off the office when they realize it’s fixable.

• Watching them gain a sense of peace knowing they don’t have too loose patients due to billing issues or have to absorb all the losses.

And that’s the fulfilling part for me — when a quick fix lets the team just do their job again.

Whoever tells you dental billing is not fulfilling is wrong—Not true for everyone!

What’s the highlight of your week? I wanna know—Comment below, let’s celebrate each other!👇

Got questions? DM me—I got you!

dentalinsurance

10/22/2026

POV: You said you’d never do dental billing... then you open my book…

Thank you for the love! Essentials of Dental Billing Mastery is available tap the product!

VBA friends, show her some love! ” TikTok! ⭐️

10/22/2026

Those numbers aren’t just metrics — they’re your practice’s vital signs.

98%+ Collection Rate. 18-30 Days in A/R.

10/21/2026

Try the FREE Aging Benchmark Calculator at virtualbillingassist.com and see your gap to target in seconds.

dentaloffice

10/20/2026

PART 2 UPDATE: eAssist breach confirmed 🚨

Okay real question for practices who saw my last video...
What step have you taken ALREADY to safeguard your practice?

1️⃣ Got your BAA in writing?
2️⃣ Reset shared logins & offshore access?
3️⃣ Audited or switched your billing vendor?

Or are you still in the “I need to do something” phase? If you haven’t watch it yet—You should have.

Comment what step your on 1, 2, 3, if you found my last video helpful.👇

Let’s protect our practices together.

Address

Atlanta, GA

Opening Hours

Monday	8am - 5pm
Tuesday	8am - 5pm
Wednesday	8am - 5pm
Thursday	8am - 5pm
Friday	8am - 5pm

Telephone

+14706166017

Website

http://virtualbillingassist.com/, http://payhip.com/vba

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