YES Virtual Assistance

15/10/2026

WE'RE HIRING!!!

Role Overview

This is a contract, flexible hours remote role for a Virtual Assistant at YES Virtual Assistance (expected hours between 5 and 20 pcm). Whilst we are currently recruiting for this role, once on the team, you may be presented with additional opportunities for other clients.

Role Specifics

We’re looking for a proactive, organised virtual assistant to support a visually impaired university lecturer within medicine / healthcare.

Previous experience working in administration or operations within a university is essential and non negotiable (client request). We need someone who understands how universities work and is confident navigating academic systems, processes and competing deadlines.

The role is likely to include:

Managing emails, diary commitments and follow-ups.
Using the university portal as a core working and communication channel.
Organising teaching materials, documents and information.
Tracking deadlines, actions and academic administration.
Helping make digital information easier to access and work with.
Collaborating with another VA at YES VA to provide continuity and cover during busy periods.

Essential:

Experience working in an administrative or operational role within a university.
Confidence using university portals and digital systems.
Excellent organisation, clear communication and strong attention to detail.
A patient, adaptable and proactive approach.
An understanding of confidentiality when handling university information.

Desirable:

Experience supporting someone with accessibility requirements would be valuable as our client is visually impaired.
No medical or healthcare experience is required, but this would be a bonus.

For this role, the successful applicant will be using:

Turnitin
PARE
MS TEAMS
Gradescope

At YES VA, our VAs use many tools including:

Slack
Asana
Google Workspace
Microsoft Office suite

Please send your application by email: [email protected]

Additional Notes:

UK based only for this role please
No agencies please, just individual workers. We are not looking to collaborate with agencies on this role, thank you.

08/10/2026

Nobody starts a business because they want to spend their evenings doing admin.

The late-night inbox clearing, invoice chasing, diary juggling and endless to-do lists? Necessary…but not the reason you started.

Your time is better spent in your zone of genius. The rest can be delegated.

07/10/2026

Finance admin is one of those areas where “I’ll do it later” can quietly become expensive.

Late invoices. Unsent reminders. Missing receipts. Unreconciled payments. Supplier queries sitting in the inbox.

A VA or finance admin assistant can help keep the practical pieces moving so the business has a clearer picture of what has been sent, paid, chased and checked.

It is not glamorous - but it is the kind of admin that protects cashflow and reduces stress.

06/10/2026

A lovely day in the Cotswolds meeting clients in person. 🌞

As much as I love the flexibility of working virtually, there’s something so valuable about getting out from behind the screen.

Business, beautiful surroundings and a change of scenery - not a bad way to spend a working day!

06/10/2026

A busy inbox can look harmless from the outside — until the wrong email sits unanswered for two days.

A VA can help by:

• spotting urgent enquiries
• flagging client issues early
• moving useful information into your CRM or tracker
• drafting replies for approval
• chasing missing information
• keeping routine admin moving

It is not about removing you from important conversations. It is about making sure the important conversations are not buried under newsletters, receipts and “just checking in” emails.

05/10/2026

A meeting is only useful if the follow-up happens.

That sounds obvious, but it is where so much time quietly leaks away.

The notes are taken, the actions are mentioned, everyone leaves with good intentions… and then client work, emails and the rest of the week take over.

VA support can help by turning meetings into movement:

• clear notes
• action lists
• deadlines
• owners
• follow-up emails
• reminders before things slip

Because “we discussed it” is not the same as “it happened.”

01/10/2026

Planning a work Christmas dinner in London?

We’ve put together a practical roundup of Christmas party ideas — including restaurants, pubs, boats, galleries, museums, immersive options and a few less obvious venues.

It’s designed for busy office managers, PAs, EAs, founders and small teams who need ideas without spending hours searching from scratch.

Take a look here: https://y-e-s.co.uk/work-christmas-dinner-london/

And if you’re already in Christmas party planning mode… solidarity.

Not just another Christmas dinner: London work Christmas party ideas with dinner, drinks, games, comedy, boats, museums, rooftops and immersive entertainment, sorted by area and budget.Read More Not Just Turkey and Tinsel: London Work Christmas Party Ideas with Dinner, Drinks and Entertainment

30/09/2026

The tasks that drain the most energy are not always the biggest ones.

Sometimes it is the little admin jobs that sit there all week:

• chasing replies
• tidying the inbox
• updating documents
• booking meetings
• pulling notes together
• moving information from one place to another

None of them are impossible. But together, they quietly eat the day.

That is exactly where practical VA support can help - clearing the small-but-sticky work so you can get back to the work only you can do.

What is the admin task you would most like to hand over this week?

30/09/2026

I love networking and I also love making it easy for people to actually follow up afterwards.

Our ideal clients are time-poor, so the relationship shouldn’t start with them having to type out an email address or hunt me down on LinkedIn.

That’s why my business cards have QR codes to WhatsApp us directly and connect with me on LinkedIn.

Scan. Connect. Conversation started. 🙌

Because if your business is all about making people’s lives easier, that should start from the very first interaction.

28/09/2026

Running a trade business means juggling the job itself, customers, bookings, quotes, invoices, suppliers and follow-up — often while out on site.

Our new blog explains how VA support can help trades businesses stay on top of the admin that keeps work moving:

• enquiry follow-up
• diary and booking support
• quote chasing
• invoice and payment admin
• CRM updates
• review requests
• local visibility tasks

Read the full guide here: https://y-e-s.co.uk/virtual-assistant-support-for-trades/